Implimented July 2017
FULL NAME OF ORGANISATION: Abertawe Festival for Young Musicians
CHAIRMAN: Mrs P C B Davies SECRETARY: Mrs L Morgan TREASURER: Mrs D Workman
VENUE: The Guildhall, Swansea, The Grand Theatre, All Souls Church, Tycoch and Taliesin Arts Centre Swansea University
DATES: Annually – Festival in January/February; Concert in February/March
Charity Registration Number: 1042635
The safety of children and members of other vulnerable groups is paramount and all, without exception, have the right to protection from abuse. All suspicions and allegations of abuse will be taken seriously, responded to swiftly and appropriately and all the festival’s organisers/volunteers have a responsibility to report concerns. This Policy is sent to parents/teachers/guardians/carers in order that they may become partners in implementing this Policy.
1. PURPOSE AND FUNCTION OF THE FESTIVAL AND FESTIVAL CONCERT The object of the festival shall be to advance the education of the public in the Arts, and in particular the Art of Music in all its branches.
2. POLICY AVAILABILITY It is sent to all parents/guardians/carers/teachers with the Class Notification Slips.
3 TO WHOM DOES THIS POLICY APPLY?
This Policy relates to children under the age of 18 years, and to those vulnerable adults who are identified to the Festival prior to their arrival at the Festival. This should be done by contacting the address or telephone number at the foot of this document. The festival actively seeks to meet needs notified to the festival by parents/guardians/carers and/or teachers, but must know beforehand in order to prepare support – or to let you know in the event that we are unable to help.
4. FESTIVAL PERSONNEL
a) The AFYM is run entirely by volunteers who help to ensure the smooth running of the festival by acting as stewards; their duties at the festivaldo not include supervision of children. Where parents/guardians/carers are not attending the AFYM with their children, this Policy requires them to be satisfied that their children will be accompanied to the festival and adequately supervised by responsible adults acting on their behalf.
b) Stewards are recruited on recommendation and the AFYM keeps records of and references for all stewards. Details of stewards’ duties are given in the Stewards’ Handbook given to each steward. The Stewards’ Rota of duties is available in the festival office. AFYM personnel can be easily identified by badges. Problems should be addressed to committee members who wear yellow lanyards. All problems will be taken seriously, documented and dated. Please ensure your children know that the person to go with in case of a problem wears a yellow lanyard.
5. THE GUILDHALL, THE GRAND THEATRE, ALL SOULS CHURCH, SWANSEA
a) All are public working buildings with open access to members of the public, office and court staff.
b) The festival is open to the public and the AFYM committee has no control over who may choose to attend.
c) AFYM is unable to supervise the public areas of the building, such as toilets, foyer and corridors.
d) There are no practice or changing facilities.
THE TALIESIN ARTS CENTRE, SWANSEA UNIVERSITY
a) Performers are invited to take part in the Festival Concert on the recommendation of Festival adjudicators. Volunteer stewards and committee members are used to ensure the smooth running of the concert.
b) AFYM stewards who hold current CRB certificates will supervise groups of children backstage.
c) When children are brought back into the auditorium after their performance they are seated by stewards but are not supervised. They rejoin parents during the interval or at the close of performances.
6. MULTIPLE ENTRIES
Those making entries for multiple students are obliged by Law to confirm to the festival in writing that they have distributed the Policy. Entries cannot be accepted without this assurance as it may damage our Festival irreparably if we fail to follow this Safeguarding Policy.
7 . RECORDING EQUIPMENT
No recording equipment, audio or visual, can be used while the Festival classes are running. Occasionally, when time permits, between classes a steward may organise a group, still photograph. Parents who do not wish their child to be photographed should remove the child before the photograph is taken. Some of these photographs may be used for display purposes at future festivals, or on the AFYM web site. NO VIDEO OR AUDIO RECORDING is permitted at any time during the Festival. .
8. THE LEGISLATION AND GUIDANCE THAT SUPPORTS THIS POLICY:
The Children Act 1989; The Police Act 1997; The Data Protection Act 1998; The Human Rights Act 1998; The Protection of Children Act 1999; The Criminal Justice and Court Services Act 2000, The Children Act 2004, The Vulnerable Groups Act 2006
9. POLICY REVIEW:
The Festival organisers will constantly review their policy, revising and enhancing it as necessary. In doing so they will look to The British & International Federation of Festivals for support, and that body, in turn, will look to other agencies for good practice, most notably the NSPCC and the Arts Council of England policy guidelines.
Contact Email: MyfanwyKohll@afym.org.uk
Please note that this is a copy of the policy sent to parents and teachers